For machine shops and custom manufacturers using HubSpot or Pipedrive
Machine shops are sitting on $40K–$120K* in dead quotes.
You already quoted the work. Then the customer went quiet. We find the quotes worth reviving, write the follow-ups, and your reps bring those jobs back — in 14 days, inside the HubSpot or Pipedrive you already run.
- Runs in your HubSpot or Pipedrive
- Your rep approves every email
- Results in 14 days
* The range reflects a typical shop carrying ~100+ quotes older than 30 days at average job values of $8K–$28K, with 10–20% realistically recoverable — based on pipelines we’ve worked across custom manufacturers.
The upfront facts
This works for some shops, and not others.
This method is not for everyone.
Invest in the call if:
- You run a machine shop or custom-manufacturing business doing roughly $1M–$20M a year.
- 2–15 people quote and sell out of HubSpot or Pipedrive.
- Quotes go out, then go quiet — and nobody has time to chase them.
- You’d rather fix follow-up than buy and learn another piece of software.
Not a fit if:
- You do mass production at catalog prices.
- You run sales through Salesforce or a full ERP module.
- You already follow up on every quote you send.
Your pipeline today — and 14 days later
Your estimators are busy. Your reps are chasing today’s jobs. Old quotes fall through the cracks — but some of those buyers still need the work done.
Our approach follows up with every stalled quote. You approve every message before it goes.
Today
Quote Sent
$73,800
Apex Metalworks
$27,800
Sheet metal enclosures · 250 pcs
Riverside Machining
$22,500
5-axis bracket program
Cascade Fabrication
$14,200
Weldment run · 200 pcs
Cedar Valley Mfg
$9,300
Machined housings · 1,500 pcs
$73,800 sitting idle
Day 14
Re-Engaged
$0 re-engagedRiverside Machining
$22,500
5-axis bracket program
Cascade Fabrication
$14,200
Weldment run · 200 pcs
Cedar Valley Mfg
$9,300
Machined housings · 1,500 pcs
Example recovery: a 9-person machine shop had $73,800 in quotes older than 60 days. After 14 days, $46,000 was back in active conversations.
Illustrative pipeline based on a representative shop.
How the 14 days run
No new software. No long onboarding.
Just your dead quotes, worked.
We find the leads.
Read-only access + a list of every quote worth reviving. You see it before anything moves.
Your reps approve.
We draft every follow-up. Your rep approves all communications before they are sent.
You keep the system.
You get a results summary, plus a simple follow-up routine that runs without us.
What we never touch
- We don’t touch your drawings or specs.
- We don’t change your pricing.
- We don’t send anything without approval.
- We don’t require a new CRM.
- We don’t ask your team to learn new software.
Fixed price. The numbers before you commit.
We check your old quotes first. If they’re not worth chasing, you pay nothing.
By Day 3 you get a Recoverable Revenue Report — which of your stalled quotes are realistically worth reviving, and what they’re worth. If there isn’t enough upside to justify the sprint, we stop there: no invoice, and the report is yours to keep.
You see the upside before the work continues
By Day 3 you know which quotes are worth chasing — real numbers from your own pipeline, not guesses.
One recovered job can cover the sprint
Close a single $10,000 quote you’d written off and the fee pays for itself many times over.
No new software, no disruption
Everything runs inside the HubSpot or Pipedrive your team already uses.
Quote Recovery Sprint
Includes:
Day-3 Recoverable Revenue Report on every aged quote
Personalized follow-up drafts for your stalled quotes
Every message approved by your rep before it sends
A Day-14 results summary showing every quote we touched and what re-engaged
Full handoff your team keeps running after Day 14
One closed $10,000 job returns roughly 6× the cost of the sprint.
Not a fit if you already stay on top of following up on old quotes, your reps all share one CRM login, or you sell standard catalog products at fixed prices.
7+ years building B2B sales departments for SMBs
Meet Anatolii
Hi, I’m Anatolii Kharchuk. For more than seven years I’ve built and fixed B2B sales teams for small manufacturers — the CRMs, pipelines, and follow-up routines that decide whether a quote turns into money. Reviving dead quotes is the cheapest revenue a shop can recover, so I made it one fixed-price, fixed-scope job.
Volcanic Wolves is founder-led: I personally run every Quote Recovery Sprint. When you book a call, you talk to me directly — no juniors, no handoffs, no account managers.
Common questions
Will this annoy my customers?
No. Each follow-up is a short, polite, human email written the way your own rep would write it — referencing the actual quote and job. Your rep reads and approves every single one before it goes out. There are no blasts and no automation running loose.
What access do you actually get?
Read-only access to your HubSpot or Pipedrive: deals, contacts, quote dates, notes. We never touch your drawings, specs, or files, and we can’t change anything in your CRM. I’m also happy to sign your NDA before we start — nothing about your customers, pricing, or jobs goes anywhere.
What if our CRM is messy?
That’s common. We don’t need a perfect CRM, just enough quote history to find stalled opportunities worth following up on.
How much of my team’s time does this take?
About 2 hours total over the 14 days: a 30-minute kickoff, then a few minutes a day for your rep to approve emails.
What if there’s nothing worth reviving?
That’s exactly what Day 3 is for. As a rule of thumb, if your aged quotes don’t show at least 10–15× the sprint fee in realistic, chaseable value, it isn’t worth running — and we’ll tell you that on Day 3 and stop, at no charge. The report lays out the math, so the call is yours, not ours.
What does “recovered” actually mean?
We reopen the conversation — a reply, a renewed request for a quote, or a call booked between your rep and the buyer. Whether it turns into a PO is down to your team and your pricing, but every reactivated quote lands back on your board, so you see exactly what moved.
Who actually does the work?
Anatolii Kharchuk does, personally. Volcanic Wolves is founder-led — you’re never handed to a junior or an account manager.
Have you done this before?
I’ve spent 7+ years building and fixing B2B sales systems — CRMs, pipelines, and the follow-up routines reps actually use. The sprint packages that into one fixed job. And you don’t have to take my word for the result: the Day-3 report shows you the recoverable money before you commit, and it’s yours to keep even if we stop there.
What happens after the 14 days?
You keep the follow-up cadence — it’s built inside your CRM, so it keeps working without us — plus a summary of everything the sprint touched. If you want help running it month to month, we can talk, but the sprint stands on its own.
Why is it priced this way?
It’s fixed and deliberately small. One project, one price — and nothing you need a committee to approve.
When do I pay?
After Day 3. You see the Recoverable Revenue Report first; if you greenlight, you’re invoiced $1,497. Once we receive it, we run the full sprint. If we stop at Day 3, there’s no charge at all.
What happens on the free call?
I’ll show you exactly how the sprint works — including a sample Day-3 Recoverable Revenue Report, so you can see what you’d actually get. Then we talk through how you track quotes today and roughly how many are sitting unworked, and decide together whether there’s likely enough upside to run a sprint. I don’t log into your CRM on this call — analysing your own quotes is the paid Day-3 report, and only if you go ahead. No prep needed.
See how it works — and whether it fits your shop.
Every month, those quotes get colder — and the buyer finds someone else.
No prep, no pressure. I’ll walk you through how the sprint runs and we’ll talk through your quote situation, so you can judge whether it’s worth doing — before you give any access.
Prefer email?